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Regular Board Meeting Report – February 9, 2023

February 21, 2023

Alsea School District (ASD) has retained Integrity Management Solutions (IMS), Alsea locals Chris and Nancy Giggy, as Owner Representatives for the Alsea Bond Project (ABP). The Board approved two Gross Maximum Price presented for the electrical panel and HVAC upgrade, pending very small details to be adjusted. Approval of these projects going forward means that equipment that could take a year to be delivered can now be ordered. IMS submitted several documents to the Bond Oversight Committee and the Alsea School Board (ASB). IMS will be submitting a monthly bond report, which can be viewed on the school website under the Bond tab, which is under the Board tab. View of copy of this month’s report to the Bond Oversight Committee and ASB here

The two suggested GMPs were approved by the ASB. If you would like to view the GMPs and other ABP related documents, please visit the agenda for this month’s meeting where you will find links to these documents.

The Bond Oversight Committee (BOC) is actively seeking membership. If you are interested, please contact a BOC member or Interim Superintendent Gallagher at or Executive Assistant/Board Secretary Lora Nickle a

Aaron Miller, a consultant from LBLESD gave a presentation on the Aligning for Student Success project, which is a requirement going forward to get funding from the Oregon Department of Education (ODE). An administrative team has been working hard on this with outside consultation. By March 31st, an application has to be created and approved by the ASB for submission. To view Mr. Miller’s presentation, please visit To see the questions that ASD has to answer in the AFSS application, please visit To see an initial draft of the ASD application, please visit Input will be needed from parents and the community on this project, so please complete any surveys you receive in the next few weeks or attend announced meetings.

Assistant Principal Heather Shunk gave the Learn At Home Oregon (LAHO) report, which included honoring Shirley Koetz, who recently retired, for her service to the ASD. LAHO focused on the value of “Valor” this month as the school has been transferring to the new learning platform with bravery and success. Student valor awards were presented. To quote the LAHO 4th grade class, “We have grit, and we don’t quit!” Good on you, LAHO kids for your valor in the face of change.

Business Manager LaRae Sullivan presented several reports, including the final 2022 budget report, that can be viewed from links on this month’s ASB agenda at The ASB also approved the supplemental budget as presented, which had to do primarily with repayment from the state for buses that were disposed of due to Department of Environmental Quality requirements. Projected numbers for next year were submitted. These numbers are only projections, as actual numbers will depend on how much the district receives per student, which depends on the statewide ODE budget, as well as how many students will be enrolled at the district. The ASB approved the Budget Calendar, which can be viewed here and the Budget Committee pending confirmation of all members, which can be viewed here,

Haylie Rose submitted her draft Suicide Prevention Plan. The board would like to see more details about how this plan for Social and Emotional Learning would be implemented, especially in the lower grades. Here is a link to the draft

Sara Cash, Public Information Officer, submitted a draft District Communications Plan, which was approved, along with a report on outreach of internal communications as well as general communications development. Ms. Cash stated that she welcomes input and questions of all kinds from the ASB, the staff and students, and the community.

In patron comments, Joni Olsen had many questions about the proposed budget as presented to the ASB. Plans were made for a meeting between Ms. Olsen and involved parties to answer her questions. Her main concerns about this evening’s meetings were that there was no “community input” to AFSS as required, because all the survey questions referred to “your student”. She also reminded the ASB and ASD that they could engage community input from the local monthly board meetings for our grassroots organizations and non-profits in Alsea. Sara Cash read a letter into the record concerning advocacy for increased educational funding for Alsea, and all 1A schools. Ms. Cash hopes that the ASB and Alsea community will join in this advocacy effort on behalf of the school and students.